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Milanote: Creative Note Taking Tool

Updated: Dec 18, 2023


Milanote stands out as an innovative tool designed to streamline the creative process for professionals across various fields. From filmmakers and photographers to writers and startup entrepreneurs, Milanote's versatile features cater to a broad spectrum of creative needs.

Milanote note taking app

Milanote's Unique Structure

Milanote stands out as a flexible visual workspace that caters to a wide range of creative and organizational needs. Its structure is uniquely suited for creating technical diagrams, storing code snippets, tasks, and references, making it ideal for developers and engineers.

Milanote offers a variety of templates, such as three-act outline structures for novels, podcast schedules, and even brand strategy outlines, showcasing its versatility across different projects and fields.

One of the key features of Milanote is its ability to organize team structures through its organizational chart template. This tool allows for the exploration of ideas, visual organization, team collaboration, feedback gathering, and even exporting to PDF, facilitating effective team management and planning.

Additionally, Milanote provides guides for organizing creative projects into visual boards, offering step-by-step assistance for maximizing the tool's utility in various projects.

Milanote also supports the creation of flow charts, enabling users to map out key steps in workflows, thereby enhancing the design and communication of structures and processes. Overall, Milanote's structure is tailored to offer a comprehensive and adaptable workspace for a broad spectrum of creative and organizational needs.

Navigating with Ease

Milanote's intuitive navigation system, featuring a built-in breadcrumb feature, is a game-changer for users requiring quick access to specific notes or sub-boards. This efficiency is crucial for professionals working under tight deadlines, providing a birds-eye view for an uncluttered perspective on creative ideas.

  1. Ease of Use: Milanote is easy to navigate, allowing users to add notes, images, links, and files, and organize them visually for a seamless experience.

  2. Mind Map Integration: The platform includes powerful tools like mind maps to stimulate creative ideation and visually represent complex concepts, enhancing the navigation and organization of ideas.

  3. Template Availability: Milanote offers various templates, such as UX research templates, which assist in intuitive navigation within specific project contexts like designing user interfaces.

  4. Educational Utility: The platform's no-nonsense interface, with straightforward navigation and sharing tools, has been particularly appreciated in educational settings, such as teaching during the pandemic.

  5. Consistent Cross-Device Navigation: Milanote's navigation remains consistent across different devices, including mobile, desktop, and web, ensuring a uniform user experience regardless of the device used.

Milanote Pricing: Options Tailored for Every User

Milanote's pricing structure is designed to accommodate a range of user needs, from individuals exploring the software's capabilities to teams collaborating on large-scale projects.

The Free Plan

  • Unlimited board sharing

  • Limitation of 100 images/notes, 10 file uploads

  • No access to the search bar

Per-Person Annual Plan

  • Unlimited image/note uploads and file uploads

  • Full access to the search bar

  • Monthly and annual payment options

Team Plan

  • Ideal for teams up to 50 members

  • Priority support from Milanote's team

  • Monthly and annual payment options

Creativity with Milanote's Features

Milanote's array of features enhances the creative process, enabling users to produce compelling design briefs and journey maps with ease.

Crafting Impactful Design Briefs

With diverse formatting options like checkmark boxes, bulleted lists, and color codes, Milanote helps users create visually appealing and organized design briefs. However, it's important to note that the unique formatting is primarily retained in the desktop version, with the mobile view prioritizing a scroll-friendly layout.

Developing Journey Maps

Milanote facilitates the creation of custom journey maps, a crucial tool for filmmakers and product designers. Users can start from scratch or leverage templates for inspiration, mapping out story arcs or product development processes effectively.

Real-Time Collaboration: A Seamless Experience

Milanote offers robust real-time collaboration features, enabling multiple users to work simultaneously on the same board from any location. This capability ensures instant visibility of changes and updates made by team members, fostering an efficient and interactive collaborative environment.

Key aspects of Milanote's collaboration features include:

  1. Inviting Others for Collaboration: Milanote allows users to invite others to edit, comment, or view their boards, enhancing team participation and feedback.

  2. Notifications and Alerts: Users can stay updated with real-time notifications and alerts, keeping them informed about any changes or additions made by collaborators.

  3. Using @mentions: The platform supports the use of @mentions to alert specific team members, making it easier to direct attention to relevant areas or tasks.

  4. Sharing a Board: Users can easily share a board (including any sub-boards within it) by using the Share feature, simplifying the process of inviting collaborators.

  5. Seamless Sharing Options: Milanote provides various options for sharing and collaborating on boards, ensuring that changes made by team members are reflected in real-time.

These collaborative features make Milanote an ideal tool for teams working on creative projects, ensuring efficient communication and seamless integration of ideas and feedback.

Milanote for Storyboarding and Brainstorming

Milanote is a versatile tool that supports both individual and group brainstorming, as well as storyboarding, making it ideal for various creative projects. Its drag-and-drop interface facilitates the organization of images, notes, and links, enhancing the brainstorming process. This feature is particularly beneficial for teams working in real-time, providing a collaborative and interactive environment.

For storyboarding, Milanote offers a user-friendly platform to create and share storyboards efficiently. It's designed to assist in planning videos, animations, or presentations, helping users visualize their concepts in a structured manner.

The tool's capabilities extend to organizing creative projects through an online whiteboard, which is helpful for brainstorming ideas and collaborating with remote teams. Additionally, Milanote provides templates and examples for story brainstorming, enabling users to explore ideas for their story, characters, settings, and themes effectively.

Moreover, Milanote assists in film storyboarding with a step-by-step guide, including identifying key scenes, mapping them out, and adding images or sketches. This comprehensive approach makes it a valuable tool for filmmakers and other creative professionals.


Is Milanote Easy to Learn?

Milanote boasts a user-friendly interface with a manageable learning curve, making it accessible to users of varying skill levels. Its toolset, familiar to users of other mind mapping apps, facilitates a smooth transition to Milanote.

How Secure Is My Data on Milanote?

Milanote prioritizes user security and privacy, with robust infrastructure monitoring and encrypted backups. The platform ensures that user content remains inaccessible to Milanote staff, adhering to stringent security protocols.


Milanote has evolved into a comprehensive tool for creative professionals seeking to organize and enhance their workflow. While it may not cater to every minor requirement, such as handwriting integration, its wide array of features makes it an invaluable asset for managing creative projects efficiently.

Pros and Cons


  • Facilitates real-time collaboration

  • Enhances overall workflow and organization

  • Variety of collaboration tools and formatting options


  • Limited functionality on iOS devices

  • Lack of offline mode

Milanote offers a dynamic platform for creative minds, streamlining the process of organizing and executing creative projects. Its user-friendly interface, coupled with a range of features, makes it an excellent choice for professionals seeking an effective mind mapping and collaboration tool.


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