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Microsoft Loop

Updated: Sep 24, 2023

Microsoft Loop is a new application from Microsoft that allows teams to collaborate and work together on projects in real-time, and sync across other Microsoft 365 apps. It is a flexible canvas app that combines a robust and flexible interface with portable components that can be moved between other applications of the Microsoft suite in a simple and synchronized way.


Microsoft Loop

Loop components can be created across Microsoft 365 apps, like Teams and Outlook, and can be shared with people outside the workspace. Microsoft Loop is available now as a free preview that anyone can sign up for. Loop is designed to work with Microsoft 365 and offers the unique idea of the “Loop component,” which can be shared across Microsoft’s productivity apps, including Outlook, Docs, Meet, and much more. Loop components blur the lines between apps and content.


The service is made up of workspaces, pages, and components that allow you to organize your documents and other tasks. Loop is perfect for coordinating brainstorming sessions, keeping track of meeting notes, and managing task lists.


Features

Here are some of the features of Microsoft Loop:

  1. Loop components: Loop components are the unique idea of Microsoft Loop. They can be shared across Microsoft’s productivity apps, including Outlook, Docs, Meet, and much more. Loop components blur the lines between apps and content. They allow you to collaborate right inside a chat message in Microsoft Teams. Everyone in your chat can edit it inline and see changes instantly. Loop components are built for collaboration and are perfect for coordinating brainstorming sessions, keeping track of meeting notes, and managing task lists.

  2. Workspaces, pages, and components: Microsoft Loop is made up of workspaces, pages, and components that allow you to organize your documents and other tasks. All Loop workspaces, pages, and components created in the Loop app are stored in a container in the Syntex repository service, which is designated for that specific workspace.

  3. Sync across apps: Loop components can be created across Microsoft 365 apps, like Teams and Outlook, and can be shared with people outside the workspace. Loop components created in Teams, Outlook are backed by a .loop file stored in the creator's OneDrive. Loop components in Teams chat, Outlook emails, Whiteboards, or other places in the Microsoft 365 ecosystem offer a new way to ideate, create, and make decisions together.

  4. Easy to get started: Loop is available now as a free preview that anyone can sign up for. You can quickly kick off projects with intelligent suggestions, page templates, and an insert menu at your fingertips to easily add what you need to work together. Loop does the searching for you to find the most relevant files and documents for your new workspace.

  5. Manage access and permissions: IT admins can manage access to Loop workspaces experiences using Cloud Policy. Loop workspaces currently require each user to have an Exchange Online license, and the user account cannot be a resource account (e.g. a shared mailbox user). When pages are shared from the workspace, a sharing link is created using your company's default sharing link type as configured for OneDrive and SharePoint.

Microsoft Loop Screenshot

Use Cases

Here are some use cases for Microsoft Loop:

  1. Collaborative meeting notes: Microsoft Loop allows teams to collaborate in real-time and create meeting notes, agendas, and action items. Participants can add and edit notes, and the notes remain accessible for all participants on the Teams calendar meeting details page.

  2. Brainstorming sessions: Microsoft Loop is perfect for coordinating brainstorming sessions. Loop components can be shared across Microsoft’s productivity apps, including Outlook, Docs, Meet, and much more. Loop components blur the lines between apps and content, allowing teams to collaborate right inside a chat message in Microsoft Teams. Everyone in your chat can edit it inline and see changes instantly.

  3. Task management: Microsoft Loop is made up of workspaces, pages, and components that allow you to organize your documents and other tasks. Loop components can be created across Microsoft 365 apps, like Teams and Outlook, and can be shared with people outside the workspace. Loop components created in Teams, Outlook are backed by a .loop file stored in the creator's OneDrive. Loop components in Teams chat, Outlook emails, Whiteboards, or other places in the Microsoft 365 ecosystem offer a new way to ideate, create, and make decisions together.

  4. Knowledge management: Microsoft Loop is a valuable knowledge management tool that allows you to create Wikis and Playbooks that are aesthetically pleasing and easy to read. It also allows you to easily design and distribute real libraries of MOOCs (Massive Open Online Courses) that are elegant, light, dynamic, and reusable.

  5. Voting and polling: Microsoft Loop has a "Ballot Board" component that allows users to organize a vote or a poll within a work team.

Project Management

Microsoft Loop is a powerful collaboration tool that simplifies project management and improves productivity. It consists of three main features: Loop components, workspaces, pages, and components, and sync across apps.

Here are some ways Microsoft Loop can be used for project management:

  1. Organize everything in a single workspace: Microsoft Loop helps you organize everything you need for your project into a single workspace. You can add a workspace title and any other relevant keywords, and Microsoft Loop will suggest the most relevant pieces to add to your workspace. Loop workspaces are shared spaces that allow you and your team to see and group everything important to your project, making it easy for you to catch up on what everyone is working on and track progress toward shared goals.

  2. Collaborate in real-time: Microsoft Loop allows teams to collaborate in real-time and create meeting notes, agendas, and action items. Participants can add and edit notes, and the notes remain accessible for all participants on the Teams calendar meeting details page. Loop components can be shared across Microsoft’s productivity apps, including Outlook, Docs, Meet, and much more. Loop components blur the lines between apps and content, allowing teams to collaborate right inside a chat message in Microsoft Teams. Everyone in your chat can edit it inline and see changes instantly.

  3. Task management: Microsoft Loop simplifies the assignment, sharing, and follow-up of tasks, and thus facilitates collaboration between teammates. The "Task List" component allows you to list and distribute different responsibilities to project team members. Tasks that have been assigned in the Loop app and in the task list sync across Microsoft Planner and To Do. Loop components in Teams chat, Outlook emails, Whiteboards, or other places in the Microsoft 365 ecosystem offer a new way to ideate, create, and make decisions together.

  4. Progress tracking: Microsoft Loop provides progress trackers and custom labels, making it easy to track progress toward shared goals. Users can react to any edits that have been made via comments, nudges, reactions, and emojis.

User Reviews

Here are some user reviews and case studies that highlight the benefits of using Microsoft Loop for project management:

  1. Mozzaik365: Mozzaik365 highlights 15 use cases of Microsoft Loop, including project management. The software simplifies the assignment, sharing, and follow-up of tasks, and thus facilitates collaboration between teammates. The "Task List" component allows you to list and distribute different responsibilities to project team members.

  2. TechTarget: Analysts and users said Loop will make it easier to follow a project from start to finish without switching between apps or downloading multiple copies of a single document. It will save time and cut down on inaccuracies while showing the project's progress. Michael Goldstein, CEO of IT services company LAN Infotech in Fort Lauderdale, Fla., said, "[Loop] can be used as light project management for those companies looking for a less structured project management platform." Ditsworth said Loop falls short as a project management tool because it lacks scheduling and resource management.

  3. Nuclino: Nuclino introduces seven best Microsoft Loop alternatives and competitors in 2023. Trello is one of the best alternatives to Microsoft Loop for project management. Its simple and intuitive interface, powerful features, and wide range of integrations make it a popular choice for primary use cases in project management.

  4. Intelogy: Intelogy highlights the key benefits of Microsoft Loop, including efficient collaboration, increased collaboration, and seamless integration with Microsoft Teams meetings, documents, and chat. Staff that work on documents and track each other's progress in real-time will naturally become more efficient and streamlined. Even if your team members are in different corners of the earth, they will experience a level of connectedness through Microsoft Loop.

  5. LinkedIn: LinkedIn highlights that Microsoft Loop is the ultimate collaboration tool that can assist project teams in streamlining their workflows, simplifying communication, and increasing productivity. With its intuitive and flexible interface, Loop makes it simple to manage projects, share files, and co-create with team members from anywhere. With Loop, project teams can work smarter, not harder.

Comparisons

Microsoft Loop is often compared to other project management tools such as Notion, Monday.com, and ClickUp.

Here are some specific examples of these comparisons:

  1. Notion: Microsoft Loop is often compared to Notion as both are cloud-based project management apps. Notion is known for its flexibility and customizable interface, allowing users to create databases, wikis, and task boards. However, Microsoft Loop offers seamless integration with Microsoft 365 services like SharePoint Online and OneDrive for Business, making it a preferred choice for users already using Microsoft tools.

  2. Monday.com: Monday.com is a popular project management tool known for its visual and intuitive interface. It offers features like task management, progress tracking, and team collaboration. While Monday.com provides a more comprehensive set of project management features, Microsoft Loop is praised for its ease of use and integration with Microsoft 365 apps, making it a suitable choice for users already within the Microsoft ecosystem.

  3. ClickUp: ClickUp is another project management tool that offers a wide range of features, including task management, time tracking, and project planning. It is known for its flexibility and customization options. While ClickUp may be more suitable for complex projects, Microsoft Loop is considered a lighter project management platform that offers simplicity and ease of use for users looking for a less structured approach to project management.

In summary, Microsoft Loop is often compared to project management tools like Notion, Monday.com, and ClickUp. While each tool has its own strengths and features, Microsoft Loop stands out for its integration with Microsoft 365 services and its ease of use, making it a preferred choice for users already using Microsoft tools.

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